Instruction for Participants - SICE Annual Conference 2014
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SICE Annual Conference 2014, September 9 - 12, 2014 at Hokkaido University, Sapporo, Japan

Instructions for SICE 2014 participants

For Participants

On-site Registration Desk


Lobby of the Graduate School of Engineering, Hokkaido University (Entrance of the conference venue)


September 9, 13:00-17:30
September 10, 08:00-17:00
September 11, 08:30-17:30
September 12, 08:30-17:30


+81-80-5872-6159 (While the registration desk is open.)

Social Program

  • Welcome Reception

    Date & Time: Tuesday, September 9 18:00-19:30
    Venue: Cafeteria "Hokubu Shokudo"
    Fee: Free (included in both full and student registration)
  • Opening Ceremony

    Date & Time: Wednesday September 10 8:50-9:00
    Venue: Open Hall
    Fee: Free (included in both full and student registration)
  • Conference Banquet

    Date & Time: Thursday September 11 19:00-21:00
    Venue: New Otani Inn Sapporo
    Fee: 8,000 JPY (student: 4,000 JPY) per person. One ticket is included in a full registration fee (not included in a student registration).
  • Closing Ceremony

    Date & Time: Friday September 12 17:15-18:15
    Venue: Cafeteria in the Faculty of Engineering
    Fee: Free (included in both full and student registration)

Coffee Service

Coffee Service will be provided at the Exhibition room from Sept. 9 thought 12.


Lunch is not provided. Participants are able to buy lunch at the Cafeteria as follows:
  • Cafeteria "Hokubu Shokudo"

    Outside of the Bldg., of Faculty of Engineering.

    10:00 - 18:30, Tuesday, September 9
    10:00 - 18:30, Wednesday, September 10
    10:00 - 18:30, Thursday, September 11
    10:00 - 18:30, Friday, September 12
  • Cafeteria of Graduate School of Engineering

    1F, Bldg., of Faculty of Engineering.

    11:00 - 19:00, Tuesday, September 9
    11:00 - 19:00, Wednesday, September 10
    11:00 - 19:00, Thursday, September 11
    11:00 - 19:00, Friday, September 12



Tuesday, September 9 to Friday, September 12


1F, A1-17, Bldg., of Faculty of Engineering

Wi-Fi access

Instructions for Wi-Fi access in the Coference Venue:

  1. In the Conference]Kit, you can find "Hokkaido University wireless LAN system guest ID notice".
  2. There are "usage precautions" of Wi]Fi at backside of the notice. After reading the precautions, please fill out the form (affiliation and signature). Then, cut it and submit it to registration desk.
  3. In the Conference]Kit, you can find Guest]ID Basic setup. It explains how to connect to the wireless network.
  4. You can utilize Wi]Fi around the registration desk and the exhibition room. Cannot utilize in the Conference]rooms.

Floor Plan of the Conference Venue

Graduate School of Engineering, Hokkaido University:

North 13 West 8, Kita-ku, Sapporo

Instructions for Presenters and Session Chairs

Instruction for Oral Presentations

  1. The duration of a presentation slot is 15 minutes. Please notice that, in general, this includes 12 minutes for presentation and 3 minutes for discussions with the audience.
  2. Every session room will have an LCD projector and an electrical outlet (100V 50Hz, Type A). SICE 2014 will not provide laptops for presentation, i.e., YOU NEED YOUR LAPTOP FOR YOUR PRESENTATION. The connector from the LCD projector to your laptop is limited to a D-sub 15 pin male connection.
  3. It is highly recommended to show up in your session room 10 minutes before the session starts. You should test the connection of your laptop with the LCD projector.

Instruction for Session Chairs

  1. In case you have not done pre-registration to SICE 2014, please complete on-site registration at least 30 minutes before your session.
  2. You will receive a few documents for chairing your session at Registration Desk. In particular you will have a list of presentation records to be filled for your session.
    (IMPORTANT) Some of the documents including the list of presentation records are supposed to be FULFILLED AND RETURNED BY YOU to the registration desk after the session.
  3. Please appear at the session room at least 5 minutes before the session starts. Please confirm that all the presenters are in the session room.
  4. The duration of each talk is 15 minutes including discussions (about 12 minutes talk and a few minutes discussions would be standard). Please indicate the elapsed time to the speaker appropriately and be punctual to the session schedule.
  5. In case of no-show, do not move to the next presentation. The session should be synchronized with all the presentations at other sessions.

Access to the Banquet Site

Banquet Site

New Otani Inn Sapporo:

81-1, North 2 West 1, Chuo-ku, Sapporo


September 11, 2014
Banquet will start at 7:00pm, and the site will open at 6:30pm.

Access to the Banquet Site:

From the Conference site (the building of Faculty of Engineering, Hokkaido University), it takes about 30 minutes to walk to the Banquet site.

>> Download the BanquetGuide